Choosing Between Document Generation and Automation

Among the two most prominent features you may count on when it comes to Document Generation, PDF is the more popular option. Why is that? First of all, because PDF is a lot easier to create than any other format. You could probably create your own PDF document with word, pdf or text editor. Second of all, because this format is a lot easier to use than many other formats and it's also highly flexible.

In business documents, a lot of factors come into play. For example, legal or business documents will need to be highly structured in order to comply with certain rules and regulations. In this case, you might want to use one or even multiple templates. Or perhaps, your documents are documents that contain formulas. Maybe your workflows will be based upon specific information and data sources.

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Whatever the case is, there's no way you will be able to complete your document creation if you don't use some sort of Document Management System or dictation software, as well. Most people use Microsoft Word for all their document creation needs and that's because it's very easy to use. However, even Word is not immune from automation. If you really want to create highly customized templates, you'll want to turn to a service that offers both template and document automation solutions. Hootsuite is one such service that can help you out.

Another thing you could look forward to is a boost in productivity. The advent of the internet has brought about major changes in how business documents are being created and managed. With the advent of cloud computing, storing and indexing data is no longer a big issue. This is why most data management platforms are based on powerful, deep, scalable and reliable servers - Hootsuite includes all the components you need to manage and index your documents easily. No matter how complicated your documents are, you can expect to have them stored and indexed in just a few minutes using Hootsuite.

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Hootsuite will also allow you to automate your entire document generation process. If you already own an MS Office license (or are planning on getting one soon), then you could utilize the built in templates in MS Office to build all your documents. Hootsuite even allows you to customize the appearance of your templates so you can easily recognize them, as well. And because it uses a familiar format, the resulting MS Word documents will be searchable using popular search engines like Google, Yahoo!

On the other hand, you may also opt for a service that offers both document generation and automation. This way, you can reap the benefits of both processes by leveraging the abilities of both technologies. If you're not sure which service to choose, make use of the services' customer reviews. You can also read more about this type of document management system by consulting online discussion forums and article websites. Once you understand the pros and cons of using both types of technology, you can easily decide which one to use for your company's documents.

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